The SSCY Research & Evaluation Committee is responsible for reviewing and approving proposals for all research:
- conducted at SSCY Centre (including recruitment and data collection)
- involving electronic medical records covered by the SSCY Data Sharing Agreement
- that is about the SSCY Network
Review this page for application requirements (and the SSCY Research Access Guideline for full details) before submitting to the SSCY Research & Evaluation Committee. It is recommended that you contact the SSCY Centre Research Associate (Elizabeth at research@rccinc.ca) before submitting an application, to discuss the project requirements and application procedure, including recruitment methods and knowledge translation plans.
You can review our guidelines and application form here:
- SSCY Research and Program Evaluation Access Guideline
- SSCY Research Access Application Form
- Recruitment Guideline
- RCC Data Access and Storage Guideline
The SSCY Research & Evaluation Committee will review all research access submissions with an emphasis on issues such as:
- Merit of the proposal
- Alignment with SSCY Network’s mission, values, and principles
- Inclusion of appropriate participant populations
- Evidence of appropriate consultation with relevant population(s)
- Benefits, risks, time requirements, and compensation to participants
- Research methodology
- Credentials of the researchers
- Presence of ethical approval
- Adherence to relevant privacy regulations and a data access and disclosure plan (e.g. PHIA, Shared Health Impact Approval, Data Access & Disclosure Plan)
- Impact on SSCY Centre resources (including personnel, equipment, and space)
- Involvement of appropriate SSCY Network partners
Please submit the following documents (as applicable) to the SSCY Centre Research Associate (electronic submissions are preferred, to research@rccinc.ca):
- SSCY Research Access Application Form
- Provincial Health Research Privacy Committee (PHRPC) approval
- Research protocol
- Participant informed consent form (ICF)
- Participant assent form
- Questionnaires or other materials (such as a study cover letter) to be given to participants
- Data collection forms
- Advertisements and other recruitment materials (including posters, social media posts, recruitment scripts, etc)
- Budget
- Current Principal Investigator CV (REB CV is acceptable)
- REB submission form
- REB certificate of final approval
- Approval letters from other institutions where the project will be conducted (e.g. Health Sciences Centre or St Boniface Hospital)
- Health Canada Letter of No Objection
- Clinical Trials Registry number
Other things to note:
- Ethical approval is required, but is not a guarantee of approval from the SSCY Research & Evaluation Committee
- All applications must include a knowledge translation (KT) plan to share study results and impact with SSCY Centre families, staff, and management
- Review our KT page for more information
- The layperson summary (question 17 on the SSCY Research Access Application Form) must be appropriate for a variety of audiences, and will be posted on the Research Walls at SSCY Centre and on the SSCY Network website
- For research conducted at a SSCY Network partner facility that is not SSCY Centre, the PI is responsible for obtaining all required approvals
- The PI may consult with the SSCY Research & Evaluation Committee for clarification or guidance regarding which approvals are required and how to obtain them